PROUD and PRAVDA draft documentation posted

We are pleased to announce that a full draft set of documentation for PROUD and PRAVDA is now available, on our YouTube channel and in PDF:

We will be performing usability tests on kits plus documentation this summer, and revising the documentation in late summer and fall. (Our thanks to IMLS for allowing us a grant extension!) Please get in touch (salo at wisc dot edu) if you have suggestions for improving the documentation.

Bodging a case for a 5.25″ floppy drive

Most digital data-rescue kits will want a 5.25″ floppy drive. The main difficulty with these is that extant ones are practically all designed to be installed inside a computer case. To ship one safely, it makes sense to find an enclosure for it.

As best we know, no enclosure is available for purchase ready-designed for a single 5.25″ floppy drive and its connectors. (RADD uses this dual-drive enclosure, which works fine but is rather too heavy to ship.) The best anyone can do is bodge one.

To match PROUD’s setup, you will need:

  • A drive. The usual recommendation is a TEAC FD55-GFR, though other drives may work also.
  • A drive controller. Your options are a Kryoflux (lovely, but very expensive) or Device Side Data’s small USB controller card, which comes with the needed ribbon cable to connect it to the drive.
  • A power source for the drive. Device Side Data sells one that works just fine.
  • A standard USB A/B cable (one end squarish, one end rectangular) to connect the controller card to the computer.
  • A case! Look for a case that fits a full-height CD or DVD (“optical”) drive. Key to making this work: the rear panel must be either dispensable or plastic. A case with a metal rear panel will not work, unless you have access to metal-cutting gear.
  • A small-bladed hacksaw or jab saw.

PROUD is using this CoolGear enclosure. This Addonics enclosure has also been recommended.

The exact manner of putting the drive and enclosure together depends on the exact enclosure chosen, but here is the basic idea:

  1. Disassemble the enclosure. Rip out all fans, cards, and cables in the rear of the enclosure; you will not need them. (Some will be glued in; pry out the glue blobs.)
  2. Put the drive into the enclosure, lining up the front of the drive with the enclosure front. (A little electrical tape may keep the drive in line better; not all drives and all enclosures can be screwed together, unfortunately.)
  3. Look at the back of the enclosure and the back of the drive. Decide how much needs to be sawed off the rear panel to fit the power cord and ribbon cable through.
  4. Once everything fits, reassemble the entire enclosure. (If possible, mount the FC5025 card inside the enclosure, but that plus the ribbon cable is very likely too large to fit.) Electrical tape can help steady the power cable and cover sawed-off edges.
  5. Plug the ribbon cable into the FC5025 card, then wrap the cable’s extra folds around it (leaving the USB jack clear), to provide the card a little protection. (In our experience, this card is quite durable, but every little bit helps.)

The result is not beautiful, but it is functional.

PROUD: Equipment and software roster

Equipment included in the PROUD digital-data rescue kit:

  • HP EliteBook 8460p laptop computer with power cable, running Windows 7 Professional
  • Forensic ComboDock with all associated cables
  • 3.5″ USB floppy drive
  • 5.25″ floppy drive (TEAC FD55-GFR) in an enclosure, powered by this cable
  • FC5025 USB floppy controller card, attached to 5.25″ drive via included ribbon cable
  • Iomega 250MB USB Zip drive

Installed software:

The problem of FireWire

FireWire is a near-obsolete connection and data-transfer standard. Unfortunately, it is also the best way to capture digital video data from MiniDV camcorders, and many perfectly adequate audio interfaces also rely on it. Normally we would hope for adapters to an up-to-date connection standard like USB, but in FireWire’s case we’re out of luck.

For desktop machines running Windows, the solution is relatively simple: a PCI or PCIe card with FireWire ports such as the one StarTech sells. These are readily available used and new, and not difficult to install.

For relatively current Macs, desktop or laptop, the easiest solution is Apple’s FireWire to Thunderbolt adapter (plus a cheap adapter or cable that allows plugging into the 4-wire port in most camcorders and the 9-wire port in the Apple dongle). We have successfully used this setup with a previous-generation MacBook Pro; what we do not presently know is whether it can be adapted to the current-generation USB-C-only laptop line.

For Windows laptops, such as we are planning to use for video capture in PRAVDA, we have no solution for most current-generation machines. Roughly one or two generations back, however, two potential solutions exist:

  • Laptops with an actual FireWire port. These were generally “business-class” laptops; they are not easy to find, but they do exist.
  • Laptops with an “ExpressCard” slot, plus a FireWire ExpressCard (again, StarTech sells these). Such laptops are fairly easy to find refurbished; their specs will not be the latest-greatest, but fortunately they don’t need to be for PRAVDA’s purposes.

Audio-gear manufacturer Presonus has a useful list of Windows laptop models that meet one or the other of the above requirements. For any A/V capture laptop intended for a portable rig like PRAVDA, we also recommend checking that it has an optical drive capable of writing as well as reading CDs and DVDs; nearly all on Presonus’s list should qualify. If such a drive is not built into the laptop, the rig would need to include an external optical drive—possible, but a waste of precious packing space.

Good luck!

PROUD and PRAVDA funded!

We are tremendously excited to announce that the Institute for Museum and Library Services has awarded RADD a Sparks! Ignition grant to build and document two kits, one for audiovisual digitization (“PRAVDA,” for “Portably Reformat A/V to Digital from Analog”), one for digital-data rescue (“PROUD,” for “Portable Recovery of Unique Data”).

Our hope is that proving the feasibility of constructing such kits will spark kit construction at centers of cultural heritage such as state libraries and archives, DPLA Service Hubs, library consortia, and LIS schools. In turn, the kits will enable small cultural-heritage institutions to rescue and share at least some of their most at-risk collections, and to help patrons rescue their own personal and family history.

We are glad to share with the community the abstract and (slightly redacted) narrative from our grant application. We make no pretense of perfection—indeed, if we were to write this grant today we would change a few things!—but we hope sharing these helps others write successful applications.

Summer 2016: Baldwin grant to digitize A/V

We are pleased and proud to announce that the Ira and Ineva Reilly Baldwin Wisconsin Idea Endowment has chosen to fund RADD to do proof-of-concept audiovisual digitization work this summer.

RADD will digitize unique audiovisual materials on a variety of physical carriers from:

  • the Cedarburg Public Library, Cedarburg WI
  • the Wisconsin School for the Deaf, Delavan WI
  • Mineral Point Library and Archives, Mineral Point WI
  • WYOU community television station, Madison WI

The Baldwin Endowment mini-grant will also fund repair of some of RADD’s equipment.

SLIS students Courtney Becks and Logan Rains have been hired to work on this project alongside RADD builder Dorothea Salo.

Thank you for making ‘Save our Stuff’ a success!

Last Wednesday, RADD helped several Madison community members digitize and recover content from audio cassette tapes, VHS tapes, and floppy disks, to name a few. Home movies, journal articles, and datasets were recovered and migrated to more accessible digital formats. Dorothea Salo and SLIS Laboratory Library staff were available to assist in the process and answer questions about long-term storage solutions.

IMG_1659IMG_1658We got some great ideas for how to increase RADD’s capabilities during the event, and hope that we can continue to serve the Madison community with their long-term preservation goals.


Thank you to all who attended and participated! Hope to see you again soon at RADD!

RADD is free and available to use anytime that the SLIS Laboratory Library is open. All SLIS Library staff have been trained to use RADD, so don’t hesitate to ask if you need help with your project!

Save our stuff! Preservation event Wednesday, April 27

Event: Save Our Stuff: Preserve Memories at the Library
Time: Wednesday, April 27 at 4:00 PM – 7:00 PM in CDT
Locations: SLIS Library – 4191 Helen C. White Hall, 600 N. Park St., Madison WI

Pinney Library – 204 Cottage Grove Road., Madison, WI

RADD is pleased to announce that we will be participating in Preservation Week this year by helping community members ‘rescue’ born-digital data from Zip disks, 3.5″ and 5.25″ floppy disks, Jaz disks, and hard drives. Come to the SLIS Library on Wednesday, April 27 from 4 – 7 PM to receive expert help and advice for recovering files from these material types! Don’t forget to bring a USB stick!

“As technology changes, not everyone has the capacity to update to the latest, greatest device,” said Dorothea Salo, Faculty Associate.  “Whether you have a decade of photos on an old floppy disk or an unfinished novel stored away on an old hard drive in the closet – we can help you get that data off of those devices,” she said.

This is a CONCURRENT EVENT. Staff from the Wisconsin Center for Film and Theater Research will also be helping patrons recover content from A/V formats, such as VHS, mini-DV (camcorder) tapes, and audio cassettes; and provide assistance for home movie film formats such as 8mm, super8, and 16mm. This event will be held at Pinney Library, located on Madison’s East Side.