How to digitize a vinyl record

Before you start

  1. Load your vinyl record onto the Pioneer PL-990 turntable.
    • Determine what speed your record should be played at – 33 1/3 RPM (more common, also known as LPs, usually 12″ in diameter) or 45 RPM (usually created for singles, will have a larger hole in the center and requires use of the disc adapter located on the left of the turntable). Press in the button on the left of the turntable to toggle 45 RPM.

      Pioneer-PL990-Turntable
      Turntable playing a 33 1/3 RPM vinyl record, adapter for 45 RPM records visible to the left.
    • Press PLAY to check the sound quality of your record and adjust speed as needed. The turntable has very small speakers; it is best to listen to the sound through the Audio-Technica headphones. Adjust the volume of the headphones using the TASCAM US-366 audio interface.
  2. Push the “IN 1” button on the MT-VIKI switch for AUDIO (do not change any settings on the VIDEO MT-VIKI located behind the computer monitor).MT-VIKI-Audio-Turntable

Audacity Settings

  1. Start the Audacity software by clicking on the Audacity logo Audacity logo in the ribbon at the bottom of the screen.
  2. Check that the following settings are correct:
    • The button bar should read, left to right: “Windows WASAPI,” “Line In (TASCAM US-366),” “2 (Stereo) Recording,” “Speakers (TASCAM US-366).” Audacity button bar
    • At bottom left, Project Rate (Hz) should read “96000.” Project rate setting

Digitizing in Audacity

  1. With your record loaded on the turntable, click the “Record” button in Audacity.         Audacity record button
  2. Press “Play” on the turntable. You will be able to see whether Audacity is capturing the audio if the blue line starts to jump around, creating “waveforms.” You can monitor the sound quality during recording with the Audio-Technica headphones.
  3. When the record is finished playing, click the “Stop” button in Audacity. AudacityStopButton
  4. Save your file (to your own USB stick or external HD) by going to File ? Export Audio. We recommend exporting to 16-bit .WAV or .AIFF (not MP3).
    • If you plan to edit the file more in Audacity, you can save it as an Audacity project (*.aup).
  5. Metadata Editor will open automatically for each exported file after choosing the file format in the Export Audio dialog. If you have this information, enter it to the best of your knowledge (you can always enter it later by re-opening the file in Audacity and going to File ? Edit Metadata.Audacity-Metadata-Editor

Saving

Do NOT save files to the C:\ or the computer desktop. RADD has a 2TB spinning hard drive (E:\) for temporary file storage. Saving large files anywhere else will max out the computer space very quickly. There is a shortcut on the Desktop to the E:\ drive called “SaveWorkHere.”

If possible, always save your work to your own external hard drive or USB thumb drive, or cloud storage if you have enough space. If you forgot to bring a storage device with you, SLIS Library offers portable hard drives for check-out.

When you’re done

  1. Remove your record from the turntable and take it with you – people do forget!
  2. Make sure you have all your files on your USB stick/hard drive. SLIS Library offers portable HDs for personal checkout if you forgot to bring one.
  3. Exit Audacity.

Troubleshooting

How do I get rid of audio silence in Audacity?

  • Click on menu item Effect ? Truncate Silence and then clicking OK.

I can hear the record through the headphones, but Audacity isn’t capturing anything!

  • Check the MT-VIKI audio switch. Is the turntable (IN 1) button pressed?

How to digitize 35mm film

About 35mm film

Digitizing film is trickier than slides, which are protected from most of the preservation dangers of handling by their mounts. When handling 35mm film, try to touch only the edge of the film with clean or gloved hands.

The PrimeFilm7200 film mount can hold six frames at a time, which means that it is best suited for digitizing short film strips or individual frames from photography projects. To digitize a film strip, you have two options:

  • Physically cut the film strip into six-frame segments. You can put the sections back together when you are finished if you have access to a tape splicer.
  • Pulling the film through the mount. This works best if the film you are digitizing is in good condition (i.e. no tears in the brackets, creases, or visible degradation) and you are not concerned about preserving the film strip afterwards.

Before you start

    1. Turn on the PrimeFilm7200 scanner. The switch is on the back of the unit. When you turn scanner on, the button on the top right will turn blue.CyberViewX-Icon
    2. Open CyberView X5 on the computer.
    3. Load the film into the six-frame image holder.PrimeFilm7200-35mm-Film-Mount

Digitizing in CyberViewX

  1. Adjust the CyberViewX scan settings as needed.
  2. When you are ready to scan your first frame, go to the menu bar at the top and select “Scan ? Prescan ? Prescan Current Frame” or click the button at the top with an image of an eye. This process takes approximately 10 seconds and does NOT create a digital file, but allows you to preview the image.
  3. Make any necessary adjustments to the image (i.e. rotate image). If the image quality is poor, you can change the color variation, balance, or levels in “Image Adjustment” (the button that looks like a color wheel). To undo a change, click “Revert” (the lowest button on the left).
  4. When you are satisfied with the prescan rendering, create a digital (.tif) file. Select “Scan ? Scan Current Frame” (or the button that is scanning a film frame). This process usually takes around 20-30 seconds.
  5. When the scan is complete, you will not see a rendering of the image in CyberViewX – it will be saved automatically to the PrimeFilm Scans folder on the desktop.

Post-digitization clean-up

  1. If you forgot to change your scan settings in CyberViewX, you can do so in IrfanView (the default application for viewing .tif files). Doubleclick your image to open it in IrfanView – FAQ about IrfanView coming soon!
  2. Images will be assigned generic names (i.e. “image010.tif”) by CyberViewX. Feel free to rename your images to make the content more obvious, but keep the unique identifier (010) to ensure that no two files have the same name. The Library of Congress provides some useful tips for naming conventions in personal digital archiving projects and for larger digital preservation projects (and an accompanying 4-part video series on the subject).

Saving

Do NOT save files to the C:\ or the computer desktop. RADD has a 2TB spinning hard drive (E:\) for temporary file storage. Saving large files anywhere else will max out the computer space very quickly. There is a shortcut on the desktop to the E:\ drive called “SaveWorkHere.”

If possible, always save your work to your own external hard drive or USB thumb drive, or cloud storage if you have enough space. If you forgot to bring a storage device with you, SLIS Library offers portable hard drives for check-out.

When you’re done

  1. Remove your film from the PrimeFilm 7200 machine. Don’t forget to take it with you when you leave!
  2. Make sure that you have migrated all of your files to your USB stick/external hard drive.
  3. Exit all applications on the computer, and turn the PrimeFilm 7200 scanner off.

Troubleshooting

My image isn’t rendering in CyberViewX!
  • Did you load the film mount?
  • Make sure you’re selecting “Prescan” instead of “Scan” – images will not preview in Scan.

How to digitize a photographic slide

 

Before you start

    1. Turn on the PrimeFilm7200 scanner. The switch is on the back of the unit. When you turn scanner on, the button on the top right will turn blue.PrimeFilm7200
    2. Open CyberView X5 on the computer. CyberViewX-Icon
    3. Load your slides into the four-frame image holder. All images will need to be arranged so that the longer side is horizontal, otherwise part of the image will be cut off by the plastic mount.PrimeFilm7200-Slide-Mount

Digitizing in CyberViewX

  1. Adjust CyberViewX scan settings to meet your needs.
  2. When you are ready to scan your first slide, go to the menu bar at the top and select “Scan ? Prescan ? Prescan Current Frame” or click the button at the top with an image of an eye. This process takes approximately 10 seconds and does NOT create a digital file, but allows you to preview the image.
  3. In prescan mode, make any necessary adjustments to the image (i.e. rotate image). If the image quality is poor, you can change the color variation, balance, or levels in “Image Adjustment” (the button that looks like a color wheel). To undo a change, click “Revert” (the lowest button on the left).
  4. When you are satisfied with the prescan rendering, create a digital (.tif) file. Select “Scan ? Scan Current Frame” (or the button that is scanning a film frame). This process usually takes around 20-30 seconds.
  5. When the scan is complete, you will not see a rendering of the image in CyberViewX – it will be saved automatically to the PrimeFilm Scans folder on the desktop.

Post-digitization clean-up

  1. If you forgot to change your scan settings in CyberViewX, you can do so in IrfanView (the default application for viewing .tif files). Doubleclick your image to open it in IrfanView – FAQ about IrfanView coming soon!
  2. Images will be assigned generic names (i.e. “image010.tif”) by CyberViewX. Feel free to rename your images to make the content more obvious, but keep the unique identifier (010) to ensure that no two files have the same name. The Library of Congress provides some useful tips for naming conventions in personal digital archiving projects and for larger digital preservation projects (and an accompanying 4-part video series on the subject).

Saving

Do NOT save files to the C:\ or the Desktop on the computer. RADD has a 2TB spinning hard drive (E:\) for temporary file storage. Saving large files anywhere else will max out the computer space very quickly. There is a shortcut on the Desktop to the E:\ drive called “SaveWorkHere.”

If possible, always save your work to your own external hard drive or USB thumb drive, or cloud storage if you have enough space. If you forgot to bring a storage device with you, SLIS Library offers portable hard drives for check-out.

When you’re done

  1. Remove your slides. Don’t forget to take them with you when you leave!
  2. Make sure that you have migrated all of your files to your USB stick/external hard drive.
  3. Exit all applications on the computer, and turn the PrimeFilm 7200 scanner off.

Troubleshooting

My image isn’t rendering in CyberViewX!
  • Did you load the slide mount?
  • Make sure you’re selecting “Prescan” instead of “Scan” – images will not preview in Scan.